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CAREERS
Office Administrator, London

Ref: CCL-HR-178

Location: London

Salary: Negotiable


Based in our London office and reporting to the Corporate Manager, the Office Administrator is responsible for general office management and organisation, in addition to assisting various departments as required. The Office Administrator needs to develop strong relationships with both office and site staff to ensure they understand business needs and provide effective, relevant support.


KEY SKILLS:

  • Efficient and organised individual who can multi-task.
  • Ability to build strong working relationships with a wide range of people.
  • Excellent communication skills (both written and oral).
  • Proactive with good problem-solving ability.
  • Exceptional time management - ability to prioritise and ask for guidance when needed.
  • Good Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
 

DUTIES & RESPONSIBILITIES

Duties will include but are not limited to:

General administration, including:

  • Organise flights / hotels /car hire for those travelling (ensuring best price achieved).
  • Organisation and filing of documents/contracts.
  • Printing of O&M manuals for site handover where required.
  • General office management and organisation, including greeting visitors, liaising with our office operator, meeting room bookings, ordering key cards and swipes etc.
  • Working with the site managers to manage our online induction system. 
  • Answering the phone. 
  • Opening and distributing the post.
  • Managing stationery and office supplies.
  • Oversee desk booking system.
  • Monitor CField inbox, distribute and action emails accordingly. 

Assist the IT Coordinator based in Cork, Ireland, as required, including:

  • Manage spare IT equipment.
  • Coordinate IT equipment delivery/pickup for UK sites. 
  • Work with IT team in Ireland to provide remote access.
  • Be point of contact for IT deliveries.

Assist the Accounts team based in Cork, Ireland, as required, including:

  • Process supplier invoices
  • Manage the receipts for all UK credit cards (including matching to statements and cost coding).
  • Other as required

Assist the UK Leadership Team, including:

  • Event Planning/booking for staff and client events.

This is an excellent opportunity to join a growing organisation.

 

Please send CV to nicola.emmett@cfield.co.uk


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recent projects

“CField carried out their work in an extremely efficient and professional manner in order to meet the contract requirements of this project. We look forward to working with them again on future projects.”

Kieran Flynn - Hallmark

“I cannot speak highly enough of CField’s performance. Works to complete a development left unfinished by others were carried out at high quality, on time and on budget. Would not hesitate to work with you again”

Brian Curtin - Hogan Associates, Architecture & Urban Design

“We found CField an excellent Building Company to deal with. Their attention to the specification and implementation of the works made the job easy for us. This job was completed on budget and on time, and we would recommend CField to any client looking for a good job well done.”

Aidan Lucey - O’Callaghan Properties

"Thank you for your excellent work in bringing this project to fruition. CField and all the excellent staff were always professional, committed, honest and worked hard to help us have the lovely building we now have. Their continual communication and patience in guiding us through the process was very much appreciated. I would recommend them, and have done, to anyone considering a similar build."

Dr Edward Gash - Principal, Midleton College

"I have been working with KPMG for five years and for any type of project management and construction work, CField would always be first on my list to engage."

Ruairi Keneally - KPMG

“CField were a pleasure to deal with on site. Given that it was a live site and the administrative offices continued to function throughout the project period, disruption was minimised and management of movement of staff to different locations within the building during the project was facilitated efficiently. Any issues or concerns raised were dealt with positively in a timely manner and the project was completed without delays.”

Una Carroll - Assistant Principal Officer, Cork Education & Training Board

“The finished building looks great and your team can be congratulated on a fine achievement. In anticipation of the reopening on Friday we have already taken the hanger off our ‘At Risk’ Register. We plan to identify your project as a major success over the past year at our Heritage at Risk National Launch.”

Robert Parkinson - National Planning & Conservation Architect

“Will happily continue to recommend CField to our clients. Excellent service.”

Joe Keane - Development Director, O’Callaghan Properties
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